Recommended estimate structure
client and project → itemised scope → time and rate → adjustments → total
The template is deliberately compact. Add assumptions, validity dates or legal terms separately when your business or local rules require them.
Freelance project estimate template
Use a simple structure that clients can review: project identity, itemised scope, time, rate, commercial adjustments and a final total. Build the document in the calculator instead of editing a fragile spreadsheet template.
Build my estimate from the templateCopy this task structure
01 Discovery and requirements. 02 Core deliverable. 03 Responsive or format adaptations. 04 Included revision round. 05 Handover. Add expected hours and a rate to every paid line, and mark included extras as complimentary.
How to use the template
Replace the example tasks
Use deliverables from the actual project rather than sending generic placeholder text.
State what is included
Show revision rounds, meetings and handover explicitly so they do not become invisible unlimited work.
Export a clean version
Check the document preview, then print it as PDF and keep a copy of what was sent.
FAQ
Estimate-template questions
Can I reuse the same structure?
Yes. Reuse the structure, but update the tasks, assumptions, time and price for every client.
Should revisions be listed?
Yes. State the included revision work clearly. Extra revisions can then be estimated separately.
Is the generated PDF a legal contract?
Not automatically. Review the document and add the commercial or legal terms required in your jurisdiction.